HRX360 — AI-Assisted Cloud HR & Payroll Platform
HR & Payroll Software for Growing Businesses in the UAE
HRX360 is a cloud HR platform built for how UAE businesses run — from the first job applicant to the final end-of-service settlement. Run WPS-ready payroll, calculate gratuity, sync biometric attendance, automate leave, issue salary certificates in seconds, and give every employee a self-service app — with AI that helps where you want it and stays off where you don’t.
WPS SIF (MOHRE) · End-of-service gratuity · ZKTeco & Hikvision integration · ATS & AI applicant screening · Employee self-service app · Ask HRX360 AI · 20+ reports
What is HRX360?
HRX360 is cloud-based HR and payroll software for businesses in the UAE and the GCC, developed by E Concept in Dubai. It covers the whole employee lifecycle in one system: recruiting and onboarding, employee records and document expiry, time and attendance, leave, payroll with UAE Wage Protection System (WPS) files and end-of-service gratuity, HR requests and employee letters, benefits and assets, performance reviews, reporting, and an employee self-service app — with Ask HRX360 AI built in and switchable off per company.
What You Can Manage with HRX360
HRX360 brings the full employee lifecycle — hire to retire, and every payroll run in between — into one platform built for the UAE.
Employee Records & Documents
One secure profile per employee — personal and job data, contracts, custom fields and a documents vault with automatic expiry alerts for visas, labour cards and Emirates IDs. A company documents register tracks your own trade licence, establishment card and tenancy contract the same way, each with an owner and a reminder before it expires.
ATS Hiring & AI Screening
Post a job, switch on your own careers page (or embed it in your website), and every applicant lands in one drag-and-drop pipeline with CV, notes and ratings. Optional AI reads each CV against your requirements and suggests who to read first — your team decides. When you hire, the person is already in your HR system.
Onboarding
Every new joiner gets the same first month: a checklist with owners (HR, the manager, the employee) and due dates, ticked off from the app, with daily reminders. Saving the record sends a welcome email — your logo, your words — with a set-your-own-password link.
Payroll Processing
Run payroll with flexible calculation rules, allowances, deductions and bulk variable pay, a Draft to Completed to Locked audit trail, and payslips emailed in bulk or released to the employee app. Review every run before you pay with a month-on-month Salary Review workbook. Switching mid-year? Import past payroll months so history and gratuity continuity carry over.
UAE Statutory Compliance
One-click WPS SIF files that meet MOHRE requirements, end-of-service gratuity calculated to the day, a monthly gratuity provision ledger, a balanced payroll journal voucher for your accounts, and nationality reporting to support Emiratisation targets.
Time & Attendance
Sync ZKTeco and Hikvision biometric devices automatically, build any shift pattern, and let field teams clock in from the app with location and photo verification at the moment of punch. Overtime — normal and holiday — is calculated from real punches and priced into the pay run when enabled. Optional clock-in reminders chase the people who haven’t punched.
Leave Management
Configure any leave policy from 15 ready presets (annual, sick, maternity, Hajj and more), with automatic monthly accrual, multi-level approvals that managers action from their phone, and balances that show carry-forward, accrued and entitlement separately.
Employee Self-Service App
An installable web app where employees download payslips, apply for leave, clock in, upload their own documents for HR to verify, read company notices and keep their contact details current — cutting routine HR requests.
HR Requests, Letters & Advances
Salary certificates, employment letters, NOCs, salary advances, resignations and any request you define — submitted from the app, routed to the right approver, completed by HR in one inbox. Letters generate from live employee data on your letterhead with a unique number and verification code; approved advances schedule their instalments into payroll automatically.
Announcements & Shared Files
Tell every employee once — a holiday, a policy change — and see, name by name, who has read it. Share the handbook, policies and forms from one place so everyone opens the current version.
Performance Reviews
Run the annual review in one place: employees rate themselves and set goals from their phone, managers review and share, everyone sees the result at the same time and signs it off. Your competencies, your rating scale. Available on selected plans.
Dashboards & 20+ Reports
A live workforce dashboard, payroll analytics with cost trends, a bottom-up salary forecast for budgeting, a document-expiry board, and 20+ ready-to-run reports across attendance, leave, payroll and HR — all exportable to Excel. Press Ctrl+K to jump to any employee, screen or report.
Also included: benefits & insurance with payroll-synced deductions · company asset register · org chart & job history · role-based permissions & full audit log · upload the spreadsheets you already have — map the columns and import.
One System from First Applicant to Final Settlement
Most UAE businesses run hiring in email, HR in spreadsheets, payroll in one tool and letters in Word. HRX360 keeps the whole journey in one record.
- 1
Hire
Careers page, applicant pipeline, optional AI screening, one-click hire.
- 2
Onboard
Welcome email, portal access, a first-month checklist with owners and due dates.
- 3
Run
Attendance, leave, payroll, WPS, letters, advances, announcements and reviews — every month, on the record.
- 4
Settle
Leavers with last working day, clearance, final settlement, gratuity and rehire eligibility — auditable end to end.
Built for UAE Compliance
HRX360 handles the parts of UAE workforce management that carry real risk. Payroll locks into a WPS-compliant SIF file that meets MOHRE requirements and follows the bank’s filename convention, end-of-service gratuity is calculated to the day using the UAE formula and provisioned monthly, and a daily engine sends automatic expiry alerts for visas, labour cards and Emirates IDs — and now for the company’s own trade licence, establishment card and tenancy contract too.
Salary certificates and NOCs that banks and embassies ask for are generated from the employee’s live record, numbered, filed under their documents, and can be verified by HR from the letter number or verification code when an authority calls.
For schools and nurseries, the School Edition adds a staff-compliance suite — a live Staff Central Record for vetting and safeguarding checks, CPD & mandatory-training tracking with renewal reminders, and a KHDA-aligned teacher appraisal cycle — each colour-coded, with expiry alerts, a one-click AI readiness report and an inspector-ready export.
Ask HRX360 — AI That Helps, Confirms, and Can Be Switched Off
There’s a difference between an AI assistant and an AI agent. An assistant answers questions. An agent helps complete tasks, with the right confirmation step. Ask HRX360 does both — and can answer from your own records.
AI assistant — for HR and admins
Stuck on a screen? Ask HRX360 explains any step in plain language, right where you’re working, grounded in the official user guide. Help only — it never reads or changes company data.
AI agent — for employees
“Apply for 3 days leave next week.” “Send me my March payslip.” The agent completes routine tasks on the employee’s own data only, and confirms every change before it happens.
AI Intelligence — answers from your data
Ask “who is absent today?” or “where are we on Emiratisation?” and get the answer from your own records as a list, table or chart, within the user’s own permissions. Every number comes straight from the query, never retyped by the AI.
AI is optional. A company can switch Ask HRX360 off for the main portal, the employee portal, or both — and when it’s off, nothing is sent to the AI service.
AI also drafts job descriptions and company announcements from a one-line brief, reads applicant CVs against your requirements, and pre-configures leave, holidays and pay periods at first-time setup. More about Ask HRX360 AI
Editions & Add-ons for Your Industry
School Edition — schools & nurseries
Staff Central Record, CPD & mandatory training, and KHDA-aligned teacher appraisal — designed for BSO/KHDA-style inspections. Every active employee appears automatically; nothing to sync.
Projects & Timesheet add-ons — construction, contracting, facilities, events
Pay by project and trade: log crew hours across projects and generate project-activity pay in one click. Retire the handwritten time card — type, import the Excel site timesheet you already use, or scan the cards; the site engineer checks, the project manager approves, and one click sends days worked and overtime to payroll. Optional, enabled on request.
Simplify HR & Payroll Management with HRX360
HRX360 automates hiring, attendance, leave, payroll, letters and employee self-service through one HR platform — built for how UAE businesses run.
Built for UAE Workforce Operations
HRX360 supports the day-to-day workforce needs of UAE businesses — streamlining HR administration, automating payroll, and keeping compliance and document deadlines under control, with clear visibility for HR teams and management.
Switching from another system? Bring your data as it is: upload the spreadsheets you already have, map the columns, and import — including past payroll months.
Part of the E Concept ecosystem: HRX360 pairs with Insight360 Accounting so payroll journals flow into your books, giving you HR, payroll and accounting that work together.
Who Uses HRX360
- Construction and contracting companies (with the Projects & Timesheet add-ons)
- Facilities management, cleaning and manpower companies
- Retail, trading and hospitality businesses
- Schools and nurseries (with the School Edition staff-compliance suite)
- Clinics and healthcare providers
- Growing SMEs with multi-branch operations
HR & Payroll Software FAQ
- What is HRX360?
- HRX360 is cloud-based HR and payroll software for UAE businesses, developed by E Concept in Dubai. It manages recruiting, employee records and documents, attendance, leave, payroll, UAE compliance, HR requests and letters, benefits, performance reviews and reporting from one system, with an employee self-service app and Ask HRX360 AI built in.
- Does HRX360 generate WPS salary files?
- Yes. HRX360 generates a UAE Wage Protection System (WPS) compliant SIF file from locked payroll, named to the bank’s convention and meeting MOHRE requirements, so you can pay your team compliantly each month.
- Does HRX360 calculate end-of-service gratuity?
- Yes. HRX360 calculates UAE end-of-service gratuity using the statutory formula — the 21-day band for years one to five and the 30-day band beyond — with a per-employee breakdown ready for audit, and can provision the liability monthly for your accounts.
- Does HRX360 include recruitment or an applicant tracking system?
- Yes. HRX360 includes Hiring: post job openings, publish a careers page for your company (or embed it in your website), move applicants through a six-stage pipeline with CVs, notes and ratings, optionally let AI score each CV against the job’s requirements, and create the employee record in one click when you hire. Open-job and AI-evaluation allowances depend on your plan.
- Can employees request salary certificates and NOCs from the app?
- Yes. Employees request salary certificates, employment letters, NOCs, salary advances and other requests from Employee Self-Service. Each request follows its approval workflow, then HR issues the letter from a branded template using the employee’s live record, with a unique letter number and verification code. When a bank or embassy contacts HR to confirm a letter, HR can verify it instantly in HRX360.
- Does HRX360 handle onboarding?
- Yes. HRX360 runs onboarding checklists with owners and due dates for HR, the manager and the new joiner, sends a welcome email with a set-your-own-password link for portal access, shows the employee their own tasks in the app, and emails daily reminders for tasks due or overdue.
- Can HRX360 run performance reviews?
- Yes, on selected plans. HRX360 runs a review cycle for every active employee: self-review and goals from the employee’s phone, manager review and summary, a shared result with an overall rating, and an employee acknowledgement. Each side stays private until it is handed over. Schools can also use the School Edition’s KHDA-aligned teacher appraisal.
- Can we send company announcements and share policies?
- Yes. HR writes an announcement once — to everyone or chosen departments and locations, now or scheduled — and sees name by name who has read it. Shared Files holds the handbook, policies and forms so every employee opens the current version from their own portal.
- Is HRX360 AI-powered?
- Yes. Ask HRX360 works in three ways: an AI assistant that explains any screen for HR and admins (help only), an AI agent in the employee app that completes routine tasks like applying for leave on the employee’s own data and confirms every action first, and AI Intelligence that answers questions such as “who is absent today?” from your own records within the user’s permissions. AI is optional — a company can switch it off for either portal.
- Does HRX360 work with biometric attendance devices?
- Yes. HRX360 connects to ZKTeco and Hikvision biometric devices and syncs attendance automatically. Employees can also clock in from the self-service app with location and photo verification at the moment of punch, and overtime can be calculated from punches and priced into payroll when enabled.
- Can we switch to HRX360 mid-year without losing payroll history?
- Yes. HRX360 imports your past payroll months into its real payroll tables from an Excel template built from your own salary components, so payslips, salary history, reports and end-of-service continuity carry over. Master data can be imported from the spreadsheets you already have by mapping the columns.
- Does HRX360 support schools and nurseries?
- Yes. The HRX360 School Edition is a staff-compliance suite for schools and nurseries — a live Staff Central Record for vetting and safeguarding checks, CPD and mandatory-training tracking with renewal reminders, and a KHDA-aligned teacher appraisal cycle — designed for BSO/KHDA-style inspections, with expiry alerts, a one-click AI readiness report and an inspector-ready Excel export.
- Who uses HRX360?
- HRX360 is used by SMEs, contracting and construction firms, facilities and manpower companies, retail and trading businesses, schools and nurseries, clinics, and organisations managing employees across departments or branches in the UAE and the GCC.
Ready to See HRX360 in Action?
Book a walkthrough with our team, or explore the full HRX360 platform for complete features, plans and a product tour.